Board actions during May 2 meeting

(May 4, 2020) Ocean Pines Board members on May 2 took the following actions: 

Approved resolution changes 

Board members voted unanimously to accept second readings for four separate resolutions, which is the last step in the amendment process. 

Approved were changes to M-01 (Architectural Review Committee guidelines and violations), C-02 (Architectural Review Committee), M-04 (maintenance of lots) and C-11 (Golf Advisory Committee).  

Director Frank Daly presented each of the resolutions, adding that the Bylaws and Resolutions Committee had reviewed each change. 

According to Daly, the new M-01 included an addendum of “sample Board meeting requirements.” 

The amended Resolution C-02 added the word “General Manager” to the Declarations of Restriction violation procedures, Daly said. Because of the change, he said the Compliance, Permit and Inspections (CPI) Department would first review violations and then send those to the General Manager for action. 

In a related change, the revised M-04 dropped the entire Section 4, on “Rubbish and Debris,” Daly said. 

“With the acceptance of this second reading, we have now changed the enforcement policy so that, when there is a violation of the Declaration of Restrictions, it’s basically the homeowner’s responsibility to correct it within 30 days,” Daly said. “And, if not, John [Viola] is empowered as the general manager to get a court order to force compliance, at the end of that 30-day window.” 

The new C-11 guarantees one seat on the Golf Advisory Committee for each of the following groups: the Ocean Pines Ladies’ Golf Association, the Ocean Pines Mens’ Golf Association, and the Ocean Pines Golf Members’ Council. Daly said the Golf Advisory Committee recommended the change, to include more stakeholders. 

To view all current and pending resolutions, visit www.oceanpines.org/web/pages/board-of-directors.  

Paycheck Protection Program loan approved 

Association President Doug Parks moved “to accept the approved loan in conjunction with the PPP [Paycheck Protection Program].” He said the action would “confirm the acceptance of the approved loan by the SBA [Small Business Administration], to fund operations in accordance with the program requirements.” 

Parks added Ocean Pines sent the loan application “in anticipation of needing funds to run operations and maintain required staffing levels.” He said the SBA reviewed the application and approved the loan. 

Director Colette Horn applauded a committee of Association staffers “for their diligence in getting this started and getting it completed within the time window.” 

“Hopefully, we won't need these funds but, if we do, they’ll be there,” she said. 

There was no further discussion on the matter and Board members voted 7-0 in favor of the motion.  

 New 401(k) trustee appointed 

Director Larry Perrone moved to remove the Ascensus Trust Company as trustee of the Ocean Pines 401(k) Plan, and to appoint Reliance Trust Company as the new trustee, effective on July 1. 

Perrone said the move was “internally cost effective and will keep 401(k) participant fees neutral,” and that employees would benefit “by gaining access to helpful investment programs.” 

“This is really a mechanical change,” Perrone said. “We needed to have a formal motion done that’ll have to be notarized, for these funds to be transferred.” 

A vote to approve the motion was unanimous. 

Advisory Committee extensions 

Board members voted 7-0 to extend terms for four advisory committee appointees: Joseph Lynch, Golf Committee (second term); Dorris Lloyd, Marine Activities Committee (second term); Jenny Cropper Rines, Communications Committee (fourth term); and Elaine Brady, Communications Committee (third term). 

To view a video of the May 2 regular Ocean Pines Board meeting, visit https://youtu.be/8RYLl9i7LRw.