Forms & Documents - Governing Documents

Document Name Description
C-11 Golf Advisory Committee

Description of the duties and responsibilities of the Golf Advisory Committee

B-01 Book of Resolutions

Declaration of procedures for adoption and classification of board resolutions to establish and maintain a Book of Resolutions.

B-02 Rules of Order for Board Meetings

Supplement to Robert’s Rules of Order for conduct of Board of Directors’ Meetings

B-03 Meetings of Association Members

Supplement to Robert’s Rules of Order for conduct of meetings of Association Members

B-04 Agenda Development for Board Meetings

Provides guidance for developing agends for Board of Directors’ Meetings

B-05 Conflicts of Interest

Establishes policy regarding conflicts of interest for members of the Board of Directors and advisory committees, as well as officers and employees of the Ocean Pines Association.

B-06 Indemnification Policy

Declaration of policy of indemnification for volunteers, employees, or agents performing services on behalf of the Association.

B-07 Petitions

Defines the format and procedures for submitting petitions to the Board of Directors

C-01 Committee General

Declaration of policy regarding advisory and other committees and establishes function and relationship to the Board of Directors.

C-02 Architectural Review Committee

Description of the duties and responsibilities of the Architectural Review Committee

C-03 Budget and Finance Advisory Committee

Description of the duties and responsibilities of the Budget and Finance Advisory Committee

C-04 By-Laws and Resolutions Advisory Committee

Description of the duties and responsibilities of the By-Laws and Resolutions Advisory Committee

C-05 Clubs (Food & Beverage) Advisory Committee

Description of the duties and responsibilities of the Clubs (Food and Beverage) Advisory Committee

C-06 Communications Advisory Committee

Description of the duties and responsibilities of the Communications Advisory Committee

C-07 Comprehensive Plan Advisory Committee

Description of the duties and responsibilities of the Comprehensive Plan Advisory Committee

C-08 Elections Committee

Description of the duties and responsibilities of the Elections Committee

C-09 Executive Council Committee

Description of the duties and responsibilities of the Executive Council Committee

C-10 Environment and Natural Assets Advisory Committee

Description of the duties and responsibilities of the Environment and Natural Assets Advisory Committee

C-12 Marine Activities Advisory Committee

Description of the duties and responsibilities of the Marine Activities Advisory Committee

C-13 Recreation and Parks Advisory Committee

Description of the duties and responsibilities of the Recreation and Parks Advisory Committee

C-15 Aquatics Advisory Committee

Description of the duties and responsibilities of the Aquatics Advisory Committee

F-01 Investment Guidelines

Establishes guidelines for the investment strategy of operating and reserve funds in conjunction with the OPA Financial Management Policies and Procedures

F-02 Annual Budget Development

Declaration of policy and procedures for developing the annual budget of the Association

F-03 Financial Reserve Accounts

Defines requirements for establishing financial reserve accounts to address long-term maintenance and/or replacement of capital assets owned by the Association

F-04 Delinquent Assessments

Establishes the policy for managing and collection of delinquent annual assessments

M-01 Compliance Procedures

Defines policy and procedures for enforcing compliance with the Declaration of Restrictions and guidelines of the Architectural Review Committee

M-02 Amenity Policies

Establishes policies for all Ocean Pines amenities to include classification and overall goals and objectives for the amenities

M-04 Maintenance of Lots

Establishes criteria used in determining if a lot/property is in violation of the Declarations of Restrictions

M-05 Animal Control

Declaration of the policy for associated fees regarding the custody of animals by the Ocean Pines police department

M-06 Elections and Referendums

Establishes procedures for election of members to the board of directors and voting on referendums

M-07 Bulkhead and Waterway Maintenance

Establishes the policies in conjunction with the maintenance of bulkheads and waterways

M-08 Association Manuals

Establishes the policy for creating and maintaining manuals and documents used by the various departments of the Association

M-09 Search Committee

Establishes the formation of a Search Committee and the associated roles and responsibilities regarding the search for potential OPA Board of Director candidates

By-laws

By-laws approved 08/09/2008

ARC Guidelines

Guidelines used by the Architectural Review Committee

Articles of Amendment and Restatement

Articles of Amendment and Restatement approved April 24, 2013