Finance

John Viola
Chief Financial Officer

Contact Information

Ocean Pines Association
239 Ocean Parkway
Ocean Pines, MD  21811
410-641-7717 EXT: 3012

Office Hours
Monday – Friday 8:00am -5:00pm


Budget Information and Reports

Audit Report 4/30/16

Annual Budget FY2016-2017 (May 1, 2016 – April 30, 2017)
Monthly Financials

Three Months Ended 7/31/16
Six Months Ended 10/31/16
Nine Months Ended 1/31/17
Twelve Months Ended 4/30/17

Description

Financial Reporting

  • Monthly Budget vs. Actual
  • Monthly Controller’s Report
  • Quarterly Board Report
  • Monthly Membership Reports

Audit Coordination

  • Workpapers By Staff – May
  • Field Work – June 1 – 30
  • Final Report – July 31

Budget Preparation

  • Staff Begins – October
  • Staff Submits – December
  • Board Review – January
  • Board Final – February

Cash Handling, Payables & Receivables

  • Daily Deposits – Bank of Ocean City
  • Lockbox for Assessments – Bank of Ocean City

Payroll/Human Resources

  • Weekly – ADP
  • Direct Deposit
  • 401(k) – AFLAC

Insurance

  • Health – Smith, Cropper, & Deeley
  • Work Comp – IWIF
  • Liability – Avery Hall
  • Police – Avery Hall

Assessment Billing & Collection

  • Bills Mailed March 15
  • Bills Due May 1
  • Delinquent Charge Rate @ 20%
  • Foreclosure For Non-Payment Handled By Attorney

Membership Processing

  • Starts April 1 For Walk-Ins & Pick-Up for Mail-Ins
  • Monday – Friday 8:00am – 5:00pm May – August
  • Saturdays 8:00am -12:00pm May to August
  • Monday – Friday 8:00am – 5:00pm September – May
Finance Office

Sharon Davis
Finance Supervisor
Sdavis@oceanpines.org
410-641-7717 EXT. 3004

Geraldine Tate
Accounts Payable
Gtate@oceanpines.org
410-641-7717 EXT. 3005

Beverly Meadows
Payroll
bmeadows@oceanpines.org
410-641-7717 EXT. 3011

Assessment and Membership Supervisor
Ruthann Meyer
410-641-7717 EXT. 3031

Reports and Documents