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GM report: financial news, construction and maintenance updates, and more
Monday, April 22, 2024
(April 22, 2024) General Manager John Viola’s monthly report to the Board on April 20 included updates on OPA financials, ongoing initiatives and maintenance, and the upcoming reserve study.
Initiative updates
Viola said the Yacht Club tiki bar expansion remains on track to open by Memorial Day. Concrete work is finished, and framing and electrical work have started.
“We’ll be there and ready in the middle of May,” he said. “If not, we’ll have alternative plans and everybody will get their drinks.”
Viola said the Association received two bids for the soft shoreline project at the South Gate Pond. Staff are in the process of reviewing bids and meeting with contractors.
Viola said he met with Veterans Memorial Foundation President Marie Gilmore again on the new pavilion at the memorial grounds, slated to open by Veterans Day. He said Frank Brown, a former Board member, will assist with design work and Whayland Construction will build the pavilion.
“I’m excited about that one and it’s good to be working with Marie and everybody else,” Viola said.
He said the status of the Racquet Sports building renovation was recently moved to “yellow.”
“We’re shifting gears a little,” he said. “However, the Board has instructed me … to continue on with what’s been approved, and we still are focused on that.”
He said the renovation plans would prioritize expanding the bathrooms, pro shop and director’s office, and creating better visibility of the courts for staff.
Financial updates
Viola said March financials show $148,000 favorability to budget for the month, including $44,000 favorability in revenues and $104,000 favorability in expenses.
Year-to-date favorability is now approximately $1.056 million.
Viola said the forecast for Golf this year is profitable $40,000, after depreciation.
“It’s huge,” he said. “The Golf Course pays for itself, [and] the Golf Course will pay for that new irrigation system” over the life of the system.
Reserve study update
Viola said the Maryland Senate Judiciary Proceedings Committee is proposing an extension from three years to five years for funding requirements related to homeowner’s association reserve levels.
He said Ocean Pines, already engaged with an independent firm to update its recent reserve study, remains well positioned to follow state requirements.
“We have been ahead of the game on this, since we did have an outside, independent reviewer come in five years ago, as well as a couple years ago,” he said. “We’re positioned better than we were five or six years ago – way better.”
Viola said the firm, DMA Reserves, would come back in November for another reserve study update. He cautioned that the Association’s total reserve requirements could change, depending on the firm’s recommendation.
“We’re already working on all the details,” he said. “But, at this point, it’s uncharted waters as far as what our reserve numbers should be.”
Maintenance updates
Viola said staff recently fielded several inquiries about maintenance of the Ocean Pines Beach Club.
He said the bathrooms were renovated in 2018. After a walk-through inspection last fall, the interior restaurant area was repainted, and counters were sanded and re-stained.
Public Works also does an annual building inspection to locate and replace any damaged boards.
“We do replace the boards every year [and] they will be doing that again this year,” Viola said, adding the entire deck is scheduled for replacement over the next few years.
“I just want to assure everybody that that is in the plans and the budget,” he said.
In other maintenance news, road paving started on April 8 and will continue along eight streets: Battersea Road, Canal Road, Deerfield Court, Driftwood Lane, Moonraker Road, St. Martins Lane, Waters Edge Court, and Wharf Court.
Landscaping updates
Viola said beautification continues to be a priority, with landscaping crews currently focused on mulching and applying herbicides ahead of the summer.
The North Gate Bridge recently featured a bright and colorful collection of tulips, and new palm trees are coming soon. Cherry blossoms are in bloom along the North and South gates.
“Those cherry trees are just gorgeous,” Viola said.
Drainage updates
Viola said Pelican Underground would soon re-line drainage pipes at more than a dozen different locations: 1221 and 1223 Carrollton Lane; the Golf Course; White Horse Drive; Capetown Road; 57 Ocean Parkway; 7 and 52 Pinehurst Road; 192 Teal Circle; 34, 44 and 84 Lookout Point; 27 and 48 Seafarer Lane; 28 Admiral Avenue; and 22 Harpoon Road.
He said the Association is in the fifth year of its “cured-in-place” pipe replacement program that’s cheaper, less invasive to install and longer lasting that tradition methods.
“We’ve spent about a million dollars on these pipes, these liners. The money that it’s saved us … is incredible,” Viola said, adding that some drainage pipes had not been replaced in 50 years.
“This is something I really believe was never addressed [before],” he said. “This is key on why the drainage is better.”
New electronic sign
Viola said the new electronic sign was installed at the North Gate on April 16. The sign features rotating black-and-white text of important information and upcoming events.
The total cost was $26,558, including $4,440 for surveying, permits, and new pavers and landscaping.
“We were pretty much on track with what we promised we would deliver,” he said, adding staff would receive training on the sign this week.
“Credit to Public Works. They did all the pavers there and I’m very excited and happy about what they did,” Viola said.
Amenity updates
Viola said Golf membership numbers are trending upward, and the Clubhouse Grille is benefiting from strong returns across the Golf amenity. A Residents Golf Day was scheduled April 21, offering free play and encouraging more local people to join the Golf Club.
He said clay court renovations started this week at the Racquet Center and new support beams are being installed at platform tennis courts.
Outdoor pools are undergoing maintenance and cleaning ahead of the Memorial Day reopening, and lifeguard certification classes were held April 19-22. The junior guard program will return this summer, and swim lessons will continue at the Sports Core Pool through May.
Recreation and Parks are offering a variety of new programs, including yoga, martial arts, skateboarding and painting classes, and disc golf and cornhole leagues. Summer camps are completely full, and a Community Bike Ride event is scheduled for May 11.
IT updates
Senior Executive Office Manager Linda Martin said Wi-Fi was upgraded at the Yacht Club after the outdoor Board meeting held last year. The new system includes five additional Wi-Fi points and cost $2,000.
The Association also upgraded microphones for Board meetings and improved the process of running slide presentations during meetings.
Waterways updates
Martin said aerators placed at the drawbridge canal at Bay Colony were not working, and two replacement aerators were ordered and will be installed as soon as they arrive.
She said the 2023-2024 bulkhead replacement program would wrap up during the next few weeks, after emergency repairs at Library Bell Court and Heron Isle Court.
Martin also said replacement buoys were installed in the canals last week.
CPI and customer service updates
Martin said the Compliance, Permit, and Inspections (CPI) Department issued 119 new violations in March. During the month, 84 violations were brought into compliance and 218 remain open. Also during that period, 138 new work orders were initiated and 83 were closed, with 170 remaining open.
Martin said the customer service team fielded 161 emails in March, including 71 general questions, 45 about amenities, 28 for CPI, 12 for Public Works and five on drainage.
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